Minutes of the Louisville Public Library Board of Trustees for September 9, 2008

Louisville Public Library Board of Trustees Meeting of September 9, 2008

Call to Order: Meeting was called to order by Mr. Barton at 4:30 p.m.

Members present:
Ms. Mickley
Ms. Holmes
Ms. Berg
Mr. Schumacher
Mr. Hallier
Mr. Anderson
Mr. Barton

Members absent:
None

Staff present:
Mr. Michael Snyder, Director
Ms. Michele Monnette, Fiscal Officer

Additions or corrections to the agenda:
None

Consent Agenda:
a) Approval of the minutes of the regular meeting on August 12, 2008.

b)Approval of the minutes of the special meeting on August 23, 2008 after revision of the minutes to read “as is” on item #3 .

c)Acceptance of the staff Continuing Education monthly report – None

d)Acceptance of statistical report – Postponed to a future meeting

e)No gifts, honoraria, reimbursements, or claims to be used for the purposes for which they are intended were received this month.

f)Annual in-service day on Thursday, December 4; Library will be closed.

g)No changes in the furniture and equipment inventory.

R-52-08
Mr. Anderson motioned to approve items a – g on the above consent agenda, seconded by Mr. Schumacher and all voting yes.

Fiscal Officer
a) Financial Report for August 2008 was reviewed and is on file with the Fiscal Officer.

b)Bills paid for August 2008 were reviewed and are on file with the Fiscal Officer.

Old Business
a) The library’s share of the 2009 Public Library Fund will decrease by $15,000.00.

b)Library Futures, Tract One - “action items” from the August 23 special meeting of the Board of Trustees:

1) Visit branch libraries on Friday, September 19 @ 12:00 noon.
2)Determine the footprint of the proposed facility.
3)Discuss the funding levels to fund this project (Larry Corbus).
4)Set meeting dates for community input.
5)Plan face to face meeting with the School District.

c)Library Futures, Track Two – Discussion of a possible levy campaign in 2009.

1) Recommended Action #1 – At our meeting on October 14, the Finance Committee will recommend the amount for a proposed levy.

2)Recommended Action #2 – At our meeting on October 14, the remaining board members will recommend the composition of levy campaign committee.

3)Proposed schedule of activities:

  • November 11, 2008: Library Board of Trustees reviews necessary tax levy resolutions and communicates its plans to the Louisville City School Board.
  • December 9, 2008: Library Board of Trustees adopts resolution requesting levy certification from Stark County Auditor.
  • January, 2009: Library Board of Trustees submits the Louisville City School Board to adopt a resolution to the electors the question of a tax.
  • February 6, 2009: Deadline for Louisville City School Board to submit ballot resolution to the Stark County Board of Elections (75 days).
  • May 5, 2009: Citizens vote.
  • 2010: Library receives money

New Business
a) Correspondence with Louisville City Schools – The Board will review a second draft letter to the Louisville City Schools.

Report of the Board Committees
a)Finance Committee – Will meet on September 29, 2008 for the 1st draft of the 2009 Operating Budget.

b)Personnel Committee – No report.

c)Property Committee

R53-08 Motion by Ms. Mickley to transfer $575.00 from the contingency account to the building maintenance account to pay Josh’s Tree Service for the removal of a dying tree north of the building, Ms. Holmes seconded the motion and all voting yes.

Report of the Library Director

a)Board of Trustees monthly meetings beginning at 4:30 p.m.
  • October 14
  • November 11
  • December 9

b)Board of Trustees Committee Meetings

  • September 19: Tour of three Stark County branch facilities.

c)New board member recruitment process – Have not received any responses

d)Search Ohio Consortium – Director Snyder reported that we are now participating in a 10+ library consortium. In the near future we will commence a publicity campaign to notify our patrons that this excellent interlibrary loan service is now available.

e)Scheduled programs, events, and activities for 2008:

  • September 13/14: Louisville Constitution Liftoff Festival
  • September 15: Founding Mothers by Cokie Roberts
  • September 25: Japanese Tea Ceremony – Teen Program
  • October 16: Nisei Daughter by Monica Sone One Book Community
  • October 27: Halloween Party for our young patrons
  • November 15: Ohio’s Presidential Past by Melinda Gilpin, OHS
  • November 29: Felt Mascot Making – Teen program
  • December 13: Annual Children’s Holiday Program
  • December 30: “Twilight Night” from 8:30 – 10:00 p.m. – Release program for Twilight Saga: The Official Guide by Stephenie Meyer

f)Library Kids Cards – Director Snyder reported that the new kid-design cards are now available for young patrons.

Adjournment:
R54-08: Motion by Mr. Anderson to adjourn meeting at 6:15 p.m., Ms. Berg seconded the motion and all voting yes.

Respectfully Submitted,

_________________________________________

Mr. Barton, President
Louisville Library Board of Trustees

__________________________________________

Mr. Anderson, Secretary
Louisville Library Board of Trustees

‹ Minutes of the Louisville Public Library Board of Trustees for September 11, 2007upMinutes of the Louisville Public Library Board of Trustees Meeting for April 10, 2007 ›